Showing posts with label busy. Show all posts
Showing posts with label busy. Show all posts

Saturday, February 27, 2016

Who's On Your Team?

Who's on your Team-.jpg

How do you feel about delegation? Most of us are brought up to think that hiring someone to do something that you could do yourself is lazy, decadent, or only for the wealthy and famous. Is that how you feel? A few decades ago that thought process might have held a lot more weight.

These days, however, we are inundated with more demands on our time and attention than ever before. Caring for our homes, vehicles, and whole-selves (including our physical, mental, emotional. and spiritual needs) are just basic things that require lots of time and attention.

On top of our basic care, we have goals and ambitions that make our lives and those around us better. For many this could mean going back to school or taking classes for work, juggling demanding careers, enjoying fulfilling but time-intensive hobbies or side-projects, participating in preventative care like going to the gym, getting a massage, taking fitness classes, or working towards weight and health management efforts. Then we are have to consider the needs of others. I’ve seen clients who are balancing caregiving roles for young children and aging parents simultaneously, all while trying to spend quality time with friends and family. It can all make us feel crazy busy.

In Dr. Edward Hallowell’s book Crazy Busy he mentions delegation is key number seven of the 10 key principles to managing modern life. He states: “Delegate what you don’t like to do or are not good at if you possibly can. Your goal should be to be not independent, but rather effectively interdependent...For children and adults alike, learning how to be effectively interdependent is a major life skill.” How humbling! No man is an islandwe need others to effectively manage our own lives.

With modern technology we can have our own “team” to help us do to things that we don’t like to do or are not good at. This frees up time so we can work on the projects and tasks we like and/or allows us to better use our time to do the things that take us less time or bring us more fulfillment.  

If we are around people who make us feel like we are “too big for our britches,” when we hire or ask for help, then it’s time to find new friends (just kiddin'). But feel free to use this as a good humble response: “I’ve found that to care better for myself and family, I should focus on the things that I do well and that are important to me, and delegate the things that allow me to be a better [wife, mother, husband, father, business owner, daughter, son, friend, person].”

So, who’s on your team to help you be the best you? Below I’ve included a list of folks and some links that can get the ball rolling to increase your delegation efforts.

Here are a few suggestions of people to add to your “team”:


Realizing the areas in which you can afford to do some delegation can help to improve your relationships, quality of life, health, and well-being. What’s not to love about that? Simply take a look at what you’ve currently got on your plate and determine the areas in which you can start to offload. Trust me, you can always make more money, but you can’t make more time. Time spent adding quality to your life and to those whom you love. Your whole-self will thank you!

I’d love to hear from you?  What are some things you delegate to someone else? How has it benefited you?

Andrea Hancock is a professional organizer & productivity student, blogger, speaker, and educator that assists and empowers busy professionals, business owners and those experiencing major life transitions to create and maintain organizational systems that work for them personally.  Andrea is also founder of Dexterous Organizing, a results-oriented professional organizing company.  Book a free 15-minute Discovery Call to begin your journey to better productivity and more organizational prowess. Also visit our website at www.DexterousOrganizing.com or give us a call at (703) 606-8968.

Tuesday, September 15, 2015

D-I-S-T-R-A-C-T-I-Oooo-something shiny!




I'll admit it, and people who know me know this.  At times, I get distracted. Like wildly distracted.  

In fact the reason I'm writing this blog right now is because I just got really distracted and thought it was a hoot and a tragedy all rolled into one. 
So what better way to further get distracted and write a blog post about it, right?

I was looking for something to eat.  I saw a box of Jello in the pantry and thought "hmmm.... I should make this tonight..."  So I take down the glass ramekins we have that I've used in the past to find that out of the five we have, we only have two lids.  

#!&$@  

I guess they get damaged, or accidentally thrown out...who knows?!

EBay popped into mind.  I head over to the computer and after about 5,10...15? minutes I find EXACTLY what I was looking for.  Who'd thought there would be someone selling 3 Pampered Chef glass ramekins lids this week...but there they were and I placed my bid.

Now...what about dish towels?  I search there but no reviews...what if I'm getting the best dishtowel for the best price?!?  I head over to Amazon.com to look at reviews but although they were great the ones the reviews were also saying something about shrinkage...after 5,10, 15? minutes of looking at reviews I suddenly realized I was spending WAAAAAAY too much time and energy on looking up dishtowels.  I realized this when one of the reviewers for these particular dishtowels went on a two paragraph rampage and in part said this:

"Here's the deal. They're towels. They are just kitchen hand towels. Yet when I ordered these, I got a treatise from Amazon on how to properly care for my brand new kitchen towels, including step-by-step instructions on washing, drying, and maintaining. This immediately turned me off to the point that I almost returned them because honestly, THEY ARE TOWELS. You should wash them. Dry them. Fold them. Use them. Repeat." 

And How!

Why am I sitting here wasting time worried about kitchen towels.  I'm over it....and I'm hungry. Because I was, for heaven's sake and albeit an hour ago just looking for something to freakin' eat!

It happens to the best of us.  We live in a world of distractions.  Our phones ding, our online shopping turns into a session on Facebook or Twitter.  We have a myriad of options and we want to make sure we are "getting the best deal" and not a penny over.  Meanwhile we're stressed out because we never have time.

Since becoming a professional organizer and productivity consultant, I've gotten a lot better at noticing when I'm distracted and staying on task and focused.  Obviously it's not a natural talent.

So here's a few ways I "auto-correct" from venturing down a rabbit-hole of distractions:

1. Set a timer for short periods of time.  (helps me stay focused for short periods and knowing I'm being timed keeps me aware that I can't afford to be distracted).

2. Stay away from people.  (I'm an introvert....people drain my energy and in the DISC assessment I'm an I/S which means I like to talk which means people distract me. It's a weird combination which ultimately means I work best alone on focus-driven tasks.)

3. Limit notifications on electronic devices.  I've turned off my email notifications.  I can check my email on my phone but it's on my terms.  I've never looked back.  It's great.  If you're scared you are going to miss an important email, set a reminder to check your email at certain intervals.

4. Let the phone ring.  That is what voicemail and caller ID is for...right?

5. Have a "totem".  If you've seen the movie Inception you know there was a visual reminder of reality. Maybe even a better movie reference is Somewhere In Time Yes, "Come back to me!". One thing I do is, when I'm about to venture off into a "secondary adventure" (aka a distraction), I'll write down my thoughts or what I was originally doing so I can get back on task and not have to think too hard about it when I'm ready to continue.

6. Talk to yourself.  Thoughts disappear like mist, by saying something you want to reminder out loud, it reinforces the thought and keeps it in the forefront.

7. Mindfully succumb to the distraction.  But I put a string around my mind to pull me back.  If you have, Siri, Cortana, or "Ok, Google", tell it to remind you in 5,10...15 minutes to (fill in the blank). It's like a bookmark for your thoughts.

Andrea Hancock is a professional organizer, blogger, and speaker that assists and empowers busy professionals and business owners create and maintain organizational systems that work for them personally.  Andrea is also founder of Dexterous Organizing, a results-oriented professional organizing company.  To receive free productivity and organizing tools, or to venture into a more organized home, office, and life, click "I'm ready to get started!" at www.DexterousOrganizing.com or by phone at (703) 606-8968.

Tuesday, September 8, 2015

There's Never Time for the DMV (Yes Department of Motor Vehicles)






I usually don't do this because I know it hurts so bad. That's putting things off until the very last minute. But despite experience and my learned ways as a professional organizer and productivity consultant, I am still human and I still don't like going to the Department of Motor Vehicles aka DMV (or ironing...) these are things I'd rather not do. But I make myself do them, I plan for them.

Until I don't.

I rationalize it away (mistake number 1). "There are more important things to do than sit at the DMV for 2 hours". That's true...but...

I ignore it and conveniently forget to schedule a time to do it -- avoidance (mistake number 2).

I research the heck out of it. "There has to be a way I can do this online. .." (mistake number 3).

Then the day comes I can no longer wait. Well I could but I'd pay fines and get in trouble with the law and stuff. No bueno.

My mistakes catch up with me and my heart rate quickens and my breath shortens and I could kick myself for trying to SQUEEZE this dreaded task in my week when I could have done it weeks ago.

This rarely happens to me and if it didn't you'd have to check me for an on/off switch or a stick up my...(use your imagination).  We are all human we procrastinate things we hate to do. Which is why I have a job.

People hate organizing. They get overwhelmed by it. They are uneducated about it. It's too emotional and for goodness sakes they don't understand what to do with a few boxes /bags/closets/bins of STUFF. Clothes, paper, their time. It's emotional and it's overwhelming and we can be dumbfounded about it.

It's ok.

There is never time for the DMV. But, the reality is. You have to make time.

Andrea Hancock is a professional organizer, blogger, and speaker that assists and empowers busy professionals and business owners create and maintain organizational systems that work for them personally.  Andrea is also founder of Dexterous Organizing, a results-oriented professional organizing company.  To receive free productivity and organizing tools, or to venture into a more organized home, office, and life, click "I'm ready to get started!" at www.DexterousOrganizing.com or by phone at (703) 606-8968.

Tuesday, June 17, 2014

Confessions of an Organizer: Why I (finally) love audible.com and my Kindle (again)

So I like to read for both personal pleasure and business and personal improvement.  I love, love, love the fact that many of the e-publications I download are with me when I have my mobile device(s) with me. So if I ever find myself with a few minutes to spare or waiting unexpectedly, I can get some reading done and turn otherwise wasted time twiddling my thumb into reading time.

In the last few months, just started getting back into audio books and began subscribing to Audible.com I griped at the monthly fee of $15/month, but realized that I did get through books much faster by adding a new way to digest a book. I found time to listen to books in my vehicle or when I'm doing mindless work like washing dishes or on the treadmill. But I soon noticed a challenge, as some books I have only on audio and some books I have only as a e-book or pdf.  Which means some books only got completed during certain activities.

Then one day I decided a book I was reading was getting left by the wayside so I decided that I would use one of my audible.com credits and finish it off by listening to it.  Then I found out an amazing discovery! Audible.com teamed up with Kindle a few years ago, (so I admit I'm slow on the uptake when it comes to keeping up with technological advances) and introduced a technology called Whispersync for Voice.  This allows you to read on your Kindle device or app, and listen to the same publication on audio and they sync to your current place.  That way you can work on one book whether you're listening to it the car or reading it at the doctor's office you can keep pace and complete the book faster.

Love it!

For a short clip of how the sync works:


Do you like to read? When do you find time to do so? Do you take advantage of technology to keep up on your reading?  What technologies do you use? We want to hear from you! Let us know in the comment section below.